Archiving digital records is not the same as archiving physical documents. Thus, this means converting the file into a format which can be opened decades from now. And this also means that no matter how advancement in technology alters how people use their documents, you will still be able to open your PDF documents. Although this is not the same as getting yourself a free jpg to pdf converter, the principles still apply. So let’s say you have a PDF image that you want stored decades from now. How do you do it?
You would be surprised how easy it is. And there’s no fancy tricks there. It is like converting any format; however, archiving your PDF file means turning it into something else which we will be discussing in a bit. Having a converter which such functionality will make it work.
How Do We Do It?
You need a file converter. One of the most popular today is Soda PDF. The steps are easy. Just open your PDF file and click the convert tab. Make sure you choose the right format, based on what you need to happen to that file. Once clicked, your PDF will transform into PDF/A. That file extension is the archived version of your original PDF file. It is so easy to do, and you are done in seconds! There are many version of PDF/A format, and they are based on your needs. You choose what works for your file.
Having a PDF file ready for archiving is a good thing. You are preserving a copy of a data you want to stand the test of time, decades or maybe hundreds of years from now. Thus, this means that technology might change, but the file will be there.